How to see who was the last user to make changes to an item in your Plytix account
When there are multiple users who are working in the same Plytix account, it might be necessary to see who was the last user to make any updates to an entity in order to keep users accountable, and make team collaboration easier. Users are able to see who made changes to Products, Lists, Assets, Product Sheets, Brand Portals, Channels and Import/Export actions. In this article you will learn where you can see the modifications made to an entity and who made them.
*Skip to any section in this article by clicking on the links above
Product Updates - Change Log
Products will show changes in the "Change Log" tab of the product detail page.
The change log is a record of the changes that have been made to a product over the past 30 days, including changes to attributes (including media attributes), categories, relationships, and families.
Here you can view:
- what entity was changed
- hovering over the entity will show which entity was changed
- clicking on the date will show the old and new value for that entity
- the date and time a change was made
- which user made the change
- the source of the change
- import - a change that was made by importing a CSV, including individual imports and feeds
- bulk action - a change made by a user to multiple products, including changes made from the product overview or asset overview
- API - a change coming from an API key from the account
- manual - a change was made manually by a specific user, including in-table editing and product detail edits
List Updates
Whenever a user makes changes to a product or asset list, these modifications are marked with the user's avatar icon and name.
You will be able to see these modifications reflected from within the overview of your product/asset lists:
and inside a product/asset list:
💡 Within a product list you can see in bulk who changed products last.
A product or asset list is considered modified when:
- A product/asset is added or removed from a static list, the products/assets overview or the importer
- A filter is changed on a smart list
- The name is changed
Asset Updates
You are also able to see which user created or modified any asset from within the asset overview:
and within a specific asset:
An asset is considered modified when:
- a product is linked or unlinked to an asset
- any system attribute is changed (including name, categories, thumbnail, privacy...etc)
- replace an asset
- if a product is imported, and it is linked to an existing asset
ℹ️ When linking a new asset to a product, both the product and the asset are considered to be modified.
⚠️ When deleting a product that an asset is linked to, the asset is not considered to be modified.
Import Updates
When a user does a manual import, creates or edits an import profile, or sets up/modifies an import feed, these changes will be registered with the date and user avatar.
An import feed is considered modified when:
- The name is changed
- The scheduling is changed
- Feed matching is modified
- A feed is changed from active/inactive
- The feed is processed
ℹ️ A scheduled processing of an import feed will be marked as a system change rather than a user change as you can see from the grey Plytix logo next to the second import in the image above.
Changes for import feeds will be reflected on the overview of your import feeds and inside each specific import feed.
Brand Portal Updates
Whenever a user is making any modifications to a Brand Portal, you will also be able to see which user took these actions.
A Brand Portal is considered modified every time a user needs to click the 'Save Changes' button, which is the case for the following actions:
- changing the name of the Brand Portal
- adding, removing, or modifying attributes
- adding or removing a product or asset list
- changing any export settings (e.g. deleting a linked Product Sheet)
- changing any notification settings
- changing password
- saving any changes in the Designer
- changing the Brand Portal logo
Product Sheet Updates
You can see whenever a user makes any modifications to a Product Sheet at the top of the Product Sheet area.
A Product Sheet is considered modified when a user needs to hit the 'Save Changes' button, which is the case for the following actions:
- changing the name
- adding, removing, or modifying attributes
- saving any changes made in the Designer
- changing the logo of the Product Sheet
Channels Updates
You can see when a user makes changes to a Channel at the top of the Channel area.
A Channel is considered modified when:
- the name is changed
- attributes are added, removed, or modified
- a product list is added or removed from the channel detail
- any changes have been saved on the format tab
- any changes have been saved on the settings tab
- a channel is set to/from active to inactive
- any changes have been saved on the mapping tab (Shopify channels only)
ℹ️ Scheduled processing does not count as a user modification, this is marked as a "system" change.
What's next?
- Learn how to bulk edit products.
- Learn how to set up a scheduled feed import.
- Learn how to create custom table views.
If you have any questions just click on the chat box in the bottom-right corner and we'll be happy to answer them...
and please let us know 👇