Linking and Unlinking Assets with Products Manually

How to assign assets to products individually or in bulk

One of the beautiful things about using a PIM solution is that you can link your products and your assets so that they are easy to use and find. In Plytix, you only need to upload your file once, and then you can use it in multiple places. In this article, we will explain the different ways to link or unlink an asset to a product so that they can be exported or used together.  

 

From the Asset Overview

From the Asset Detail Page

From the Product Overview

From the Product Detail Page Attribute Tab

 

*Skip to any section in this article by clicking on the links above

 


Asset Overview

To manually link asset(s) from the Assets overview screen:

💡 This article explains the manual linking process. If you want to link assets to products automatically based on asset file name, click here to learn about Autolinking Assets with Products in Bulk.

ℹ️  You can link up to 1000 assets at a time. 

  1. Select the asset(s) you want to link.

  2. From the set of options that appear at the top of the table, click on 'Link to...' and choose 'Products.'The asset overview area in Plytix.
  3. From here, you can choose to link products by selecting them manually, or based on the asset file names. Here, we'll show you how to select products to link manually (if you want to link products automatically, see the link above.) Continue by selecting the products to which you want to link the asset, then click 'Next.'Link products to assets by manually selecting products from a list.
  4. Now you'll select the media attribute where you want your assets to appear within your product. If you choose an attribute that can store more than one asset, you'll have the option to choose whether to 'Add' the new assets to the gallery you're linking, or 'Replace existing' assets in that gallery.
    Manual linking update

  5. Lastly, click 'Link.' 
Linked assets will appear in the 'Assets' tab of the product detail page, as well as within the specific attribute of the 'Attributes' tab of the product detail page.

 

ℹ️ Note that if you choose an an attribute that can only store one asset, like 'Thumbnail,' you won't see the 'Add' and 'Replace existing' options. 

ℹ️ By linking your assets to a product, they will automatically be assigned to the "Assets" tab of the product's detail page and the system attribute "Assets." 

💡Use filters to find a selection of assets faster.

⚠️ You can link no more than 300 assets to a product.

 

 


 

Asset Detail Page

From the asset overview, click on an asset to enter the asset details page. This will take you to the 'Products' tab of the asset details page.

To link assets from the asset detail page:

  1. Click on 'Link Products.'  You can also link products from the asset detail page of a specific asset.
  2. In the pop-up that appears, choose the products(s) you want to link, then click 'Next.' Narrow down the products you see by selecting a product 'Family' from the dropdown if desired. Select which products should be linked to the asset.
  3. Next, select the attribute to which you want to assign this asset. If you choose an attribute that can store more than one asset, you'll have the option to choose whether to 'Add' the new asset you're linking, or 'Replace existing' asset. If you choose an an attribute that can only store one asset, like 'Thumbnail,' you won't see these options. Lastly, click 'Link.'Linking Assets to Products in Bulk (3)

The product(s) you have just linked will now appear in the 'Products' tab of the asset detail page.
Products that are linked to assets will appear in the products tab of the asset detail page.

ℹ️ By linking your assets to a product, they will automatically be assigned to the "Assets" overview tab and the system attribute "Assets". 

 

    To unlink an asset from a product:

    1. From the 'Products' tab of the asset details page, select the products you would like to unlink.
    2. From the additional options that appear above the table, click 'Unlink'. You will be asked to confirm the unlinking. Click 'Unlink' again and the product will be removed from the 'Products' tab of the asset.

     

    Unlink products from an asset by selecting them on the asset detail page and clicking 'Unlink'.



    Product Overview

    To link an asset from the Product Overview screen:

    1. Select the product(s) to which you want to link assets. From the set of options that appear at the top of the table, click on 'Link assets.' Link assets from the product overview by selecting products and clicking 'link assets.'
    2. Next, select 'Add new assets' and select the file(s) to upload....Link new assets by selecting files to upload. 
      ... or 'Link existing assets' and select which asset(s) to link. Then click 'Next.'Link existing assets to products by selecting assets already stored in Plytix.
    3. Select the attribute to which you want to link the asset. For media gallery attributes, you have the option to select 'Add' or 'Replace existing.' Then click 'Link."Linking Assets to Products in Bulk (4)

    Once linked, your assets will appear on the detail page of the selected products, under the 'Assets' tab, which you can think of as an overview of all the assets related to that product.View assets that have been added to a product in the assets tab of a product detail page.

    💡 You can view these assets in a list or in a grid.


    To unlink assets: 

    1. In the assets tab of a product, select the assets you would like to unlink.
    2. Click the 'Unlink' button that appears above the table.

    Unlink assets from the assets tab of the product detail page

     


     

    Attribute Tab of the Product Detail Page

    You can also link assets to media attributes of a specific product within the product detail page. For example, you can add an image to a product's "Thumbnail" attribute.

     

    ℹ️ This requires you to create media attribute types in the system.

     

    To link assets as attributes: 

      1. Go to a product's detail page.
      2. On the 'Attributes' tab, find the media attribute to which you want to add assets. Hover your mouse over the attribute name and click on the pencil icon that appears before the name to edit that attribute.Edit which assets are linked to a product directly within the attribute where they are linked on the product detail page.
      3. If changing the thumbnail, hover over the thumbnail image to display the 'Change thumbnail' icon.Change a product's thumbnail asset by clicking the icon enxt to it in the product detail view.
      4. Click on the plus icon to add more assets to the attribute you are editing.Add an asset to a product by clicking the plus sign within the attribute on the product detail page.
      5. In the pop-up that appears, choose to 'Add new assets'....Upload a new asset to link to the selected attribute.
    ....or 'Link existing assets.' Then click 'Finish.'Choose an existing asset to link to the selected attribute.
    1. After you click 'Finish' you be returned to the product detail screen. Your attribute will appear as "Edited." Be sure to click on 'Save changes' to save the assets you've just linked. 7 

    If you want to link assets to your attribute which are currently not linked to this product, you can simply disable the boolean 'Only product's assets,' which will let you select any asset from your account.

     

    view a products linked assets or assets that are not currently linked

     

    To unlink an asset:

    Click the pencil icon on the media attribute to edit it. Hover over an asset and click on the trash can icon to unlink this asset.

    Unlink an asset from a product by clicking on the trash can icon that appears when hovering over the asset.

     


     

    What's next? 

     

    If you have any questions just click on the chat box in the bottom-right corner and we'll be happy to answer them...

     

    and please let us know 👇