Uploading and Importing Assets

How to get your product files and assets into Plytix

Assets are all the images, videos, documents, and other files that make up your product content. You can get your assets into Plytix in a few different ways. This article will teach you how to get all your assets into the PIM. 

 

Uploading Assets 

Importing Assets from CSV

Bulk Association via Import

 


Uploading Assets 

Assets can be uploaded by dragging and dropping the source file into Plytix. There are a few areas where you can do this.

Asset Overview 

If you're not sure where your assets are going to live just yet, or they aren't directly related to any given product, drop them into the Asset Overview.

To upload assets to this area:

  1. Go to the "Assets" section in the top navigation menu
  2. Then select "All Assets" to go to the Asset Overview
  3. Click the "Upload Assets" button in the top right corner

    assets-pim
  4. Select the files you want to add or drag and drop them into the space provided. Your upload will start automatically.
  5. Assets that have been successfully uploaded will appear with a purple check mark. 

    successful-upload
  6. Click "Finish" to close the uploader

Your newly uploaded assets will now appear in the Assets area.

 

ℹ️ If any asset appears with a warning sign upon upload, you can hover over the asset to find out why it failed to upload.

Product Page - Media Attributes

You can also upload assets directly to your products by linking them to Media Attributes. 

To upload assets directly to your products: 

  1. Go to the detail page of the product you want to add assets to
  2. Find the Media Attribute you want to add assets to
  3. Click the "Pencil" icon to edit the attribute 
  4. Click on the "Add Image" icon to access the uploader

    media-attribute-upload
  5. Select the file or files you want to add or drag and drop them into the space provided. Your upload will start automatically.
  6. Assets that have been successfully uploaded will appear with a purple check mark. 
  7. Click "Finish" to close the uploader

💡You can also bulk upload your assets to any product by going to the "Assets" tab in the product detail view. This is helpful if you aren't sure what attributes your assets will be assigned to yet. 

 


Importing Assets 

You can also upload your assets along with your products with a CSV file. 

Your CSV file must contain the following elements: 

  • An SKU column to identify the product you want to match your asset(s) to
  • Columns defining which media attributes you want to assign your assets to
  • A publicly accessible URL where Plytix can fetch your file from
  • If there is more than one file listed in the same row, there should be a separator like a comma 

 

For example: 

csv-example-assets

Once your CSV is prepared for import, then you can import your assets.

  1. Go to "Products" in the top navigation menu
  2. Select "Import" 
  3. Then drag and drop your CSV into the space provided
  4. Complete the matching process
  5. Click "Start Import"

Once your import is completed, your assets will appear in the Assets area as well as linked to your products.

 


Bulk Association of SKUs and Assets (without URL)

ℹ️ This tip requires you to have the SKU in the file name


If your assets use a naming convention where the SKU is included in the file name, this is one of the fastest ways to organize your files when you are first setting up Plytix. 

 

What you need:

  • Your files accessible from a local device
  • Your files with the SKU you'll use in Plytix included in the file name (e.g 4562WE2_blue.png)
  • A Plytix account


What you need to do: 

First you will need to get URLs and a CSV of your assets. To do this:

  1. Take all of your files and upload them into Plytix following the steps from the "Uploading Assets" section of this article. 
  2. The from the "Assets Overview", select all the assets 
  3. Click "Export"
  4. Choose the "CSV" option (XLSX is also good if you work directly with Excel)
  5. Select the asset attribute "File Name" to include in the CSV

    Screenshot 2021-02-03 at 17.21.27
  6. Click "Export"
  7. Then your CSV will be automatically downloaded to the browser or you will receive an email depending on the size of the file requested.

💡 When exporting, use filters with the "Create Date" if you already have assets in the system that you don't want to include in this process

 

Then, you will need to open the CSV or XLSX in a spreadsheet to format the file for import. To do this: 

  1. Open your CSV or XLSX into a spreadsheet. Excel or Google Sheets is recommended. 
  2. Choose the column that is your "File Name"
  3. Split the file name to isolate the SKU into its own column



    Google Sheets - Split Text to Columns 
    Excel - Convert Text to Columns

  4. Then find the column that holds your SKU and name it "SKU" 
  5. Then rename the "URL" column to the attribute you want to import on, for example the "Files" system attribute
  6. Delete any unnecessary columns
  7. Export the file as a CSV

⚠️ You may need to trim white space and perform other actions to make sure that your SKU column is properly isolated and formatted. 


Now you are ready to import the CSV file into Plytix. When your import has completed, all the files will automatically be associated to your products. 

 


What's Next

Now that you know how to get your assets into Plytix, check out these articles:

 

If you have any questions just click on the chat box in the bottom-right corner and we'll be happy to answer them...

 

and please let us know 👇