Learn how to make the best use of Plytix’s Digital Asset Management capabilities!
One of the benefits of using Plytix is that, along with being a PIM platform, it also has an integrated DAM (Digital Asset Management) so you can store and manage all your assets in one place. Plytix’s DAM — among other things — allows you to access unlimited file storage in any format you need, organize your digital files in lists and categories, and export them out of Plytix and into different platforms through channels. We have gathered a few tips on how to manage your assets in Plytix to store, organize, and export them in the best possible way.
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Before Uploading your Assets
There are two main ways you can upload assets to Plytix: through a manual upload directly within Plytix, or by importing a CSV file with the asset URLs. If you are importing a CSV with the URLs of your digital files, make sure that they are all public URLs. If not, the assets won’t be uploaded.
ℹ️ Note that you can upload up to 600 MB worth of assets at a time via the assets uploader.
We recommend uploading all assets in their highest quality to store them in Plytix. Plytix has unlimited file storage in paid plans so it is always best to store files in their best quality and format! You can always resize files and change their format when exporting them in any of our channel options.
ℹ️ Plytix can store many different file formats, but is optimized for JPG and PNG file formats, which will show as image files in the PIM. Other formats might be stored in the PIM as URL links. Click to see a full list of the supported file types in Plytix.
💡 Pro tip: Import any product images you have as Media Single type attributes in number order (i.e. Image 1, Image 2, Image 3). This is useful for when you are exporting your product data, as it gives you more control over which images you want to include and in what order. It also helps when you want to create a new attribute as a Media Gallery type, so you know which order to put your images in when creating it.
It is also important to use a consistent naming convention for your assets. This helps to make it easier to find your assets, link them to products, and categorize them accordingly.
Naming Assets
Naming your assets is an important part of using a DAM well since not only does it create consistency in your file management, but it also allows for easier search of your assets when you need to link them to products or edit your asset.
There are a few tips to keep in mind when choosing a naming convention for your digital files.
First, avoid using spaces and don’t use special characters in your asset names, other than dashes and underscores. We recommend avoiding the use of characters such as periods, trademark, copyright or currency symbols, quotes and apostrophes.
- don't: 100_fuzzy socks_thumbnail.png
- do: 100_fuzzy-socks_thumbnail.png
In addition, do not use non-English characters in your asset names! This can cause errors when exporting assets or syndicating your data.
A good practice we recommend following for assets that are linked to products is to use a smart asset nomenclature. This means that you would include identifiers of the products the assets are linked to, such as SKU, brand name, product label, style, colors, sides, order, and image types (i.e. thumbnail, silo, etc.).
Below are some examples of asset names following the tips mentioned above:
- sku_label_blue.png , sku_label_red.png
- sku_brand-name_1.jpg , sku_brand-name_2.jpg
- sku_category-name_thumbnail.png , sku_category-name_silo.png
- sku_catgegory-name_front.png , sku_catgegory-name_back.png
- sku_label_3_pk.jpg , sku_label_6_pk.jpg
- sku_style_1.png , sku_style_2.png
Storing Assets
Once you have your assets stored in Plytix, there are a couple of things you can do to manage them more effectively.
A good practice to follow is to create categories for your assets so you can order them by file type and format, the team it is managed by, date of upload, and more.
Additionally, you can make use of asset lists. These are helpful to organize your assets based on teams (i.e. Marketing, Sales, etc.) and where those assets will be used (i.e., Shopify Files, Website Media, etc.), for example.
Both are helpful tools especially when it comes to finding your assets in the Asset Overview Page where you can use filters to narrow your selection. You will also need to select an asset list when adding assets to your Brand Portals.
Are there any other practices you follow when managing your assets in Plytix that weren’t mentioned in this article? 👀 Feel free to share them in our Help Center feedback form!
What's Next?
Learn how to organize assets in categories
Learn how to set asset privacy in Plytix
Learn how to link and unlink assets with products manually
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