In PIM there are two types of lists, Static and Smart: Static Lists are a manual type of list that you can add and remove products from. Smart Lists on the other hand let you define and order your lists based on filters.
Learn how to work with Smart and static lists for products
Learn how to work with Smart and Static lists for assets
Working with lists
You can use lists to organize your data and workflow within the PIM's 'All products' and 'All Files' overview, and lists to add selections of your data to Catalogs and Channels for distribution.
Both the 'Products' and 'Files' dropdowns in the navigation-bar contains a 'Lists' option (1). Click them to start organizing your products and files separately.
Find out how to create them by following these links. Or stay in this article to learn more about how to use them.
Learn how to create Product lists.
Learn how to create File lists.
How to work with Static lists
A static list is pretty straight forward. You create a list (1) which you connect to manually chosen products by clicking the '+ Link products' or '+ Link files' button (2).
Products or Files gets linked to your static list by selecting them individually or in bulk, and then linking them to your list (1).
How to work with Smart lists
Smart lists are a dynamic list. You apply filters to the list, that updates itself based on the conditions you set for it. This means, that if a new product or file gets implemented, it will be included to your list if it has the filter conditions applied to it. Your smart list auto-updates continuously, and adds or removes products and files based on the parameters you have set.
When you choose to create a smart list, it will start by connecting to all your products/files, but as you apply one or multiple filters, you narrow down the inclusion of products or files that will be available to your list.
To set your smart filter, you start by creating a list (1) which you filter to specific products or files by clicking the '+ Add filter' button (2).
When you add a filter you get the option to define the parameters based on the attributes you created for your data (1). Depending on which attributes you use, you will have different additional settings for your filters (2).
When an attribute is chosen and the options are set, it gets added to the filter list. You can then select if you want to add a 'AND' or a 'OR' condition (1).
AND = An additional condition for your filter selection. (price = 10€ AND color = red)
OR = An additional selection of filters, so you can have products shown from multiple filter conditions. (color = red OR color = blue)
You can apply multiple AND and OR conditions to your filters, so you can create the smart lists based on your use cases. Define how, and why, they will be included in to your Catalogs and Channels, or used to organize and work with your content from the 'All products/files' overview.
Continue reading to find out how to apply them to your overview, or to distribute your data on the E-Catalogs and Channels.
Applying a list to your product overview
When working on the 'All products' or 'All files' screen, you can apply filters in the left side to find products or data you are looking for (1). But you can also click the 'Disc icon' at the top to load or save data to and from your lists (2).
Click 'Load filters from list' to use your list, and apply it to the product overview, so you can find your data in a few clicks (1). You can also click the 'Save filters to smart list' to save your filters to a list you have loaded, or you can create a whole new list (2).
Applying a list to E-Catalogs or Channels
Having multiple lists that are structured well will help you distribute content quickly on a wide variety of platforms. Integrate them seamlessly by applying them directly in to your E-catalogs or Feeds 'PRODUCTS' tabs, by selecting them from the 'Product list' dropdowns (1).