Overview of All Assets

Store all your images, videos, PDFs, and any other digital assets in Plytix

In Plytix, not only can you manage all your product information from our tool, but you can also store and manage all of your digital assets too! This article explains what digital assets are, and where Plytix stores them. 

 

 

Assets in Plytix

Filters menu

Asset Overview menu

Asset table

List View

Grid View

Selecting assets

 

*Skip to any section in this article by clicking on the links above

 

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Assets in Plytix

Assets come in many forms. They can be images, videos, sounds, text, and more. In Plytix, you can store almost all types of assets. Assets uploaded into Plytix can be found in the "All Assets" tab.

From the "All Assets" page there are 3 main sections: 

Filters menu

Asset overview menu

Asset table

 

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Filters menu 

The Filters menu makes finding and viewing assets quick and easy. From this menu you can filter through your assets, save filters to a Smart List, or load a pre-existing asset list. 

 

Filter through your assets 

When you have hundreds or even thousands of assets, it can be difficult to find a specific one if you search through them one by one. Applying asset attribute filters can help you narrow down your search. 

 

To do this, head to "All Assets" 

1. Click "+" in the Filters menu
2. Select the attribute you want to filter by
3. Set the condition parameters
4. Click "Apply filter"

Check out the table below for more information on filter conditions available: 

 

 

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Assets Overview menu

The asset overview menu lets you

• Search for an asset in the table by asset name
• Choose if you want to view assets in a list or in a grid
• Choose from three grid sizes (small, medium, large) 
• Edit the asset overview columns
• Show/Hide the Filters side menu
• Upload assets

 

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Asset table

This is where all your assets will show up (whether they are linked to a product or not). 

 

There are two ways to view assets:

List view 

Grid view 

List View

In the list view, you can choose to see the following information: 

1. Checkbox
   1. This is how you can select your assets.
2. Thumbnail
   1. This column shows you a small thumbnail image of your asset.
   2. Hovering over the thumbnail will give you an enlarged preview.
   3. Clicking on this thumbnail will take you to that asset's details page.
3. Asset name
   
   1. This will give you the name of the asset followed by its extension.
   2. Hovering over the column name and clicking on the arrow that appears lets you order assets by this column in ascending or descending order. 
   3. Hovering over an asset's name will give you the option to open that asset's detail page in a new tab.
   4. Clicking on the asset's name will allow you to edit it right on the table
   5. You can edit the asset's name from the asset overview page or asset's detail page.
4. Size
   
   1. This column identifies the size of the asset in MB.
   2. You can reorder assets by ascending/descending order based on this column.
5. Products linked
   
   1. This column tells you how many products this asset is linked to.
   2. Clicking this number will open a window that lists all the products this asset is linked to.
   3. You can reorder assets by ascending/descending order based on this column.
6. Privacy
   1. This column identifies if the asset is public or private 
   2. You can reorder assets by ascending/descending order based on this column
7. Created
   
   1. This column identified the date and time this asset was created or imported into your PIM
   2. You can reorder assets by ascending/descending order based on this column
8. Last modified
   
   1. This column identifies the last time this asset was modified. This can include if it was renamed, linked/unliked to a product, added/removed from a category, or replaced.
   2. You can reorder assets by ascending/descending order based on this column
9. Category
   1. This column identifies the customised category an asset is assigned to. Learn how to create asset categories here.
   2. Categories cannot be reordered in ascending/descending order based on this column
10. Extension
    1. This column identifies the extension of your assets which can be .jpg,.mp4,.png,.pdf etc.
    2. You can reorder assets by ascending/descending order based on this column

 

Edit the asset overview columns

The asset overview columns can be hidden, added, or re-ordered. This way you can see different attributes in your asset overview to facilitate filtering and linking with products.

To change the columns in your overview:  

1. Click 'Edit columns' in the asset overview menu
2. Select the attributes you want to be shown on the left side
3. Re-arrange the selected attributes by dragging and dropping them
4. Click 'Save'

 

Grid View

 

In grid view, you will see

• A thumbnail of the asset (you can choose the size of this) 
• The asset's name
• The size of the asset 

 

 

If you hover over an asset, more options will appear: 

• Click on the asset's thumbnail to expand it to full screen and show in slideshow mode. 
• Open asset in a new tab
• Download asset
• Copy download link to clipboard

 

Selecting assets

Selecting an asset or assets in either grid or list view will open up more options for editing. 

From left to right we have:  

Link assets to a Product or link assets to a Static List

Add, replace or remove assets to categories

Export the asset in a CSV, XLSX or asset file

Set privacy preference

Delete the asset

 

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What's next? 

• Learn how to link assets to products
• Learn how to organize assets in categories
• Learn how to create asset lists 

 

If you have any questions just click on the chat box in the bottom-right corner and we'll be happy to answer them...

 

and please let us know 👇