Overview of All Assets

Store all your images, videos, PDFs, and any other digital assets in Plytix

In Plytix, not only can you manage all your product information from our tool, but you can also store and manage all of your digital assets too! This article explains what digital assets are, and where Plytix stores them. 

 

Assets in Plytix

Filters menu

Asset Overview menu

Asset table

List View

Grid View

Selecting assets

FAQs

 


Assets in Plytix

Assets come in many forms. They can be images, videos, sounds, text, and more. In Plytix, you can store almost all types of assets. Assets uploaded into Plytix can be found in the "All Assets" tab.

how-to-get-to-assets

From the "All Assets" page there are 3 main sections

Filters menu

Asset overview menu

Asset table

 

asset-overview

 


Filters menu 

The Filters menu makes finding and viewing assets quick and easy. From this menu you can filter through your assets, save filters to a Smart List, or load a pre-existing asset list

 

asset-filter-overview

Filter through your assets 

When you have hundreds or even thousands of assets, it can be difficult to find a specific one if you search through them one by one. Applying asset attribute filters can help you narrow down your search. 

 

To do this, head to "All Assets

  1. Click "+" in the Filters menu
  2. Select the attribute you want to filter by
  3. Set the condition parameters
  4. Click "Apply filter"



ℹ️  As you select attributes and define filter conditions, assets that meet them will appear in the asset table on the right. 

 

Check out the table below for more information on filter conditions available: 

 

Asset Attribute

 

Filter conditions

Conditional value

Assigned

equal to

not equal to 

True 

False

Type

contains any of

does not contain any of

Images

Sounds

Videos

Compressed

Reports

Texts

Other

Modified

equal to

after

on or after

before

on or before

Date

Created

 

equal to

after

on or after

before

on or before

Date

Privacy

 

equal to 

not equal to 

Public

Private

Filename

 

contains

does not contain

equal to 

not equal to 

[Text] 

Extension

 

contains

does not contain

equal to 

not equal to 

[Text]

Category

 

is defined

is not defined

contains any of

does not contain any of

N/A

File Size

equal to

greater than

greater than or equal to

less than

less than or equal to

[Number]

Static lists

contains any of

does not contain any of

[Select from pre-existing static lists]

 


Assets Overview menu

asset-overview-menu-newThe asset overview menu lets you

  • Search for an asset in the table by asset name
  • Choose if you want to view assets in a list or in a grid
  • Choose from three grid sizes (small, medium, large) 
  • Edit the asset overview columns
  • Show/Hide the Filters side menu
  • Upload assets

 


Asset table

This is where all your assets will show up (whether they are linked to a product or not). 

 

There are two ways to view assets:

List view 

Grid view 

 

list-vs-grid-view-assets

List View

asset-table-overview

In the list view, you can choose to see the following information: 

  1. Checkbox
    1. This is how you can select your assets.
  2. Thumbnail
    1. This column shows you a small thumbnail image of your asset.
    2. Hovering over the thumbnail will give you an enlarged preview.
    3. Clicking on this thumbnail will take you to that asset's details page.
  3. Asset name
    1. This will give you the name of the asset followed by its extension.
    2. Hovering over the column name and clicking on the arrow that appears lets you order assets by this column in ascending or descending order. 
    3. Hovering over an asset's name will give you the option to open that asset's detail page in a new tab.
    4. Clicking on the asset's name will take you to that asset's details page in the same tab.
    5. You can edit the asset's name from the asset's detail page.
  4. Size
    1. This column identifies the size of the asset in MB.
    2. You can reorder assets by ascending/descending order based on this column.
  5. Products linked
    1. This column tells you how many products this asset is linked to.
    2. Clicking this number will open a window that lists all the products this asset is linked to.
    3. You can reorder assets by ascending/descending order based on this column.
  6. Privacy
    1. This column identifies if the asset is public or private 
    2. You can reorder assets by ascending/descending order based on this column
  7. Created
    1. This column identified the date and time this asset was created or imported into your PIM
    2. You can reorder assets by ascending/descending order based on this column
  8. Last modified
    1. This column identifies the last time this asset was modified. This can include if it was renamed, linked/unliked to a product, added/removed from a category, or replaced.
    2. You can reorder assets by ascending/descending order based on this column
  9. Category
    1. This column identifies the customised category an asset is assigned to. Learn how to create asset categories here.
    2. Categories cannot be reordered in ascending/descending order based on this column
  10. Extension
    1. This column identifies the extension of your assets which can be .jpg,.mp4,.png,.pdf etc.
    2. You can reorder assets by ascending/descending order based on this column


💡 The information displayed in the asset overview table is customisable (see below for further information)

 

💡 Hover over an asset row and click on the three dots (...) that appear to the right of the Modified Date column to open the following additional options: 

1. open

2. open in a new tab

3. download asset

4. copy link to clipboard

Edit the asset overview columns

The asset overview columns can be hidden, added, or re-ordered. This way you can see different attributes in your asset overview to facilitate filtering and linking with products.

To change the columns in your overview:  

  1. Click “Edit column” in the asset overview menu
  2. Select the attributes you want to be shown on the left side
  3. Re-arrange the selected attributes by dragging and dropping them
  4. Click “Save”

asset-overview-columns

 

Grid View

grid-view-assets

 

In grid view, you will see

  • A thumbnail of the asset (you can choose the size of this) 
  • The asset's name
  • The size of the asset 

 

⚠️ In the grid view, you will not have the option to edit the asset information displayed

 

If you hover over an asset, more options will appear: 

  • Click on the asset's thumbnail to expand it to full screen and show in slideshow mode. 
  • Open asset in a new tab
  • Download asset
  • Copy download link to clipboard

 

Selecting assets

Selecting an asset or assets in either grid or list view will open up more options for editing. 

selecting-asset

From left to right we have:  

Link assets to a Product or link assets to a Static List

Add, replace or remove assets to categories

Export the asset in a CSV, XLSX or asset file

Set privacy preference

Delete the asset

 


FAQs

 

  • What are digital assets?

Digital assets include images, videos, audio, PDFs, documents, presentations, anything that comes in a digital format. 

 

  • Which assets can I store in Plytix? 

You can upload assets of the following types PNG, MP4, MP3, GIF, TIFF, PSD, DWG, PPT, TXT, DOCX, PDF, SVG, ZIP, HTML, and more. Please note that at this time you are not able to play MP3 and MP4 files directly inside Plytix. 

 

  • Why store my assets in Plytix? 

Storing assets in Plytix is beneficial because you can link them to and view them with your products. This way you get the "full picture" of everything product related. 

 

  • Is there a limit to how many assets I can store in Plytix? 

The limit to asset storage depends on your plan. In short, PRO plans have unlimited storage and our Free plan includes up to 10GB of storage

 

  • Where can I find my assets in Plytix 

Assets in Plytix can be viewed in the "All Assets" page (more on this in the next section). 

 


What's Next? 

 

If you have any questions just click on the chat box in the bottom-right corner and we'll be happy to answer them...

 

and please let us know 👇